The #1 conference for localization professionals, networking, and industry innovation

LocWorld Exhibitor Toolkit

Please review this Exhibitor Kit carefully for all important deadlines, show hours, exhibitor resources, and rules and regulations.

Should you have any questions that can not be answered here, please contact:
LocWorld Exhibits Manager  |  Email:  

Phone:  (608) 826-5001  |  Fax:  (608) 826-5004  |  7601 Ganser Way, Madison, WI 53719 USA

LW51 Exhibitor Information

Exhibit Sizing & Pricing:

3×2m exhibit booth 6000 EUR
4×2m exhibit booth 7000 EUR

Exhibit Hall information

Click the Exhibit Hall map above for an interactive map of current booth availabilities (opens new window).

A 3D walkthrough of the venue can be viewed here.

Included with exhibits

  • One free full conference registration
  • One available discounted full conference registration for 975 EUR
  • Exhibit Furniture: one round table, two chairs, one brochure rack, one wastebasket
  • One Basic Company ID Sign
  • One standard power outlet
  • Two spotlights as booth lighting
  • WIFI access
  • Company listing with link on
  • Company description in LocWorld networking app
  • Lead Capture app access

Additional furniture, monitors, etc. are not included and must be purchased separately by the exhibitor from the exhibit company.

All exhibits will be built using the beMatrix system. End and standalone exhibits will have one 3m or 4m wall and one 2m wall – leaving two sides open. Middle exhibits will have only one 3m or 4m wall side open.

Additional food service stations may be added to the exhibit hall as needed, but beverages will only be placed at the already marked ‘food and beverage’ locations.

Anyone interested in more than one exhibit, should select exhibits that are placed either next to each other, or at the end of a row of back to back exhibits. Exhibits that are back to back in the middle of a row of exhibits cannot be combined due to the service space that needs to run between them.

An example of a Middle 3x2m booth is shown below:

Exhibit Company Info

Delivery and Warehouse Information

Warehouse and Delivery Company:
Interflow Logistics
+353 (0) 1 685 3845

LocWorld51 Shipping Instructions
LocWorld51 Shipping Label



  • Morning through 2:30pm: Exhibit Company Set Up – Exhibitors are NOT welcome to be on the exhibit floor during this set up.
  • 2:30pm-5:30pm: Exhibitors load into Exhibits
  • Time TBD: Optional Exhibitor Welcome Meeting: a quick 15 minute hello with the organizers to go over schedule and any last minute questions.
  • Evening: Opening Reception Event


  • 8:30am-5:30pm Exhibit Hall Open to Attendees
  • Evening: Dinner Event

JUNE 7: 

  • 8:30am-4:45pm Exhibit Hall Open to Attendees
  • 4:45pm-5:30pm Final Session with Giveaway (please see youtube video for details)
  • 4:45pm-6:30pm Exhibitors load out of Exhibits
  • 4:45pm-11:00pm Exhibit company removes exhibits

LocWorld51 Giveaways

Any interested exhibiting company can participate in Giveaway drawing at the closing session of the main Conference, please watch the video below to learn how. All interested exhibitors must let the organizer know they would like to be included in the giveaway event by the morning of Friday, June 7.

LocWorld Exhibitor Webinar

Closer to the event (time & date TBA), join Anne-Marie and Sarah for a brief webinar on how to make the most of your time at LocWorld51 Dublin. All registered exhibitors will be provided live access, plus a recording of this webinar will be published here afterwards. Please email if you have any questions.

Stay up-To-Date with LocWorld Exhibitor & Sponsor Info

Subscribe for email updates on exhibitor registration, sponsorship opportunities and special announcements.

LocWorld Exhibit Rules & Regulations
  1. Assignment of Booth Space. Assignments will be made after receipt of the exhibit registration and payment on a first-come, first-served basis. The conference organizer, Localization World Ltd., reserves the right to reassign exhibit spaces at any time in the interest of creating a cohesive exhibit. Localization World reserves the right to reject any application that in its judgment is not appropriate for the LocWorld Conference.
  2. Show Management. The exhibition is organized and managed by Localization World Ltd. Any matters not covered in these Rules and Regulations are subject to the interpretation of Localization World Ltd. and all exhibitors must abide by their decisions. Show management shall have full power to interpret, amend, and enforce these rules and regulations. Each exhibitor, for themselves and their employees, agrees to abide by the following rules and regulations.
  3. Included in Booth Space.All booths include the exhibit space, a furniture package of one round table, two chairs, one brochure rack, and one wastebasket, and a basic company ID sign. One standard electrical connection, two spotlights as booth lighting, Lead Capture app access, and wireless internet access are also included. Each booth receives one complimentary full conference registration, and the option to purchase one discounted full conference registration for €975.00. Additional furniture, monitors, etc. are not included and must be purchased separately by the exhibitor.
  4. Installation and Dismantle of Exhibits. Installation and dismantling of the exhibit booth should be done only during the time indicated by show management according to the exhibit schedule. All booths must remain intact until the close of the event. Displays must be staffed during all regular exhibit hours. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours.
  5. Failure to Occupy Space. Space not occupied by the opening of the exhibit hall on the first day of the conference will be forfeited by exhibitors and their space may be resold, reassigned, or used by the exhibit management without refund.
  6. Rates, Refunds, and Cancellation. Space will be rented at the rates listed on the official exhibit application. No application will be processed, or space assigned without full payment. A full refund, minus a USD 50 processing fee will be made if written notice of cancellation is received by Localization World 60 days in advance of the conference. A 50% refund will be given if written notice of cancellation is received 30 days in advance. No refund will be given if notice of cancellation is received less than 30 days before the conference. If an exhibitor cancels or does not utilize their contracted booth space, the complimentary conference registration will be null and void. All cancellation requests must be submitted in writing to the LocWorld Exhibits Manager. Localization World, Ltd. reserves the right to cancel the conference without prior notice. Localization World, Ltd.’s liability is limited to a refund of the exhibit and related registration fees.
  7. Contractor Services. An official contractor will provide all services in the exhibit area. Complete information, instructions and schedule of prices regarding, shipping, drayage, labor for installation and dismantling, etc. will be forwarded in an exhibitor manual. Under no circumstances will Localization World assume responsibility for loss or damage to goods consigned to the official contractor.
  8. Exhibit Displays. Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified, or removed by the exhibitor. No signs or advertising materials, including handouts or marketing materials, shall be displayed outside the exhibit space. Localization World reserves the right to curtail exhibits or parts of exhibits that reflect against the character of the conference.
  9. Subleasing of Space. Exhibitors may not assign, sublet, or apportion to others the whole or any part of the space allocated.
  10. Exhibitor’s Personnel. All exhibitor personnel must wear an official LocWorld name badge for exhibit hall admission. Each exhibit must be fully operational and staffed during the open exhibit hours as defined by the Exhibit Schedule. Distribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of non-exhibiting firms is strictly forbidden.
  11. Sales. Any on-site selling must comply with all laws regarding taxes.
  12. Sound Devices, Lighting, and other Presentation Devices. Public address, sound-producing, or amplification devices must be kept at a conversational level and must not interfere with other exhibitors. Localization World reserves the right to restrict the use of glaring lights or objectionable lighting effects.
  13. Events. Any function, event, or meeting sponsored by an exhibitor must be scheduled in advance through LocWorld and must not conflict with the conference schedule.
  14. Loss or Damage. Neither Localization World, its sponsors, their employees or its agents will be responsible for any injury, loss, or damage that may occur to the exhibitor or the exhibitor’s property. By agreeing to these terms, the exhibitor releases Localization World, its sponsors, their employees, and agents from any agreement to indemnify them against any and all claims for loss, damage, or injury. Exhibitors are advised to carry insurance.
  15. Labor. Rules and regulations for union labor are made by the local unions and may change at any time. Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations.
  16. Storage. The exhibitor should make arrangements for the storage of packing boxes and materials during the exhibition.
  17. Termination. If the conference is terminated due to picketing, strike, embargo, injunction, pandemic, act of war, act of terrorism, act of God, or a state of emergency declared by a government agency, the exhibitor waives any and all damages. Localization World may, after deducting all costs and expenses including a reserve for claims, refund to the exhibitor the prorated amount of all funds paid by the exhibitor.
  18. Violations. Violation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of Localization World forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit all monies paid or due. Upon evidence of violation, show management may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages Localization World may incur thereby.
  19. Contact. For questions or more information, please contact:
    LocWorld Exhibits Manager
    7601 Ganser Way
    Madison, WI 53719 USA
    Phone: (608) 826-5001
    LocWorld Press & Marketing Toolkit

    Your exhibit at LocWorld plays a vital role in showcasing your services to current and prospective clients. Increase your opportunity for increased returns on your exhibit investment and help grow the LocWorld community by encouraging your clients and colleagues to attend the conference.  Here are some simple tools to assist you in your marketing efforts.


    Exhibitor logos are sent directly to exhibitors upon the return of the signed agreement. Please contact our exhibit manager if you are in need of exhibitor logos.


    Not sure where to start with social media?
    Here are a few tips to get you started – plus check out our selection of sample tweets and posts we’ve prepared in the event downloads.

    Current Official Hashtags:

    LocWorld51 Dublin, June 2023 – #LocWorld51
    LocWorld52 Monterey, October 2023 – #LocWorld52

    Quick Tips For Social Media Success
    1. Start your promotion as soon as you have signed up as a sponsor or exhibitor at the event! This will help build interest in your participation early, leading to greater interest by the time of the event. You don’t need to post heavily early on, but it’s great to kickstart the excitement once your engagement is confirmed.
    2. Plan your social media presence during the event. Who will be attending from your company? What will their roles be? How can they be involved in social media engagement? Involve the whole team if possible!
    3. 1 month out – step up your promotion. Start talking about what attendees can look forward to when connecting with you virtually. New products? Demos? Raffles?
    4. Make sure you use the official hashtag!! Each conference has its own special hashtag to make finding and re-sharing content easy for everyone. Using the hashtag will ensure that attendees will see your posts and our social media team can more easily support your promotional efforts. All current official hashtags are listed above.
    5. Use a Social Media Dashboard. Planning the bulk of your social media posts before the actual event, using a social media dashboard like Hootsuite, is very helpful. This will save you a lot of time when you are live during the event and busy interacting with the attendees.
    6. Don’t just rely on scheduled posts – live post as well. Posting as things happen will add some additional interest to your promotion and gives you more flexibility to capitalize on events that occur on the day.
    7. Be human and have a conversation. Use a natural voice in your posts – it should feel like your colleagues are speaking to the audience, not some corporate announcement. And make sure you reply to others’ posts when you can – remember, it is ‘Social’ media.
    8. Go multimedia. Use pictures and video, this is also vital for virtual events. The more interesting you can make your posts – both content-wise and visually, the more effective with will be for you.