Please review this Exhibitor Kit carefully for all important deadlines, show hours, exhibitor resources and rules and regulations.

Should you have any questions that can not be answered here, please contactLocWorld Exhibits Manager  |  Email:  exhibits@locworld.com
Phone:  (608) 826-5001  |  Fax:  (608) 826-5004  |  7601 Ganser Way, Madison, WI 53719 USA

LocWorldWide42 – Event Information

LocWorldWide42 Visibility and Exhibitor Opportunities

Harness the power of LocWorld’s global recognition and the unmatched reach of an online global event with a special Visibility or Exhibitor package designed to give you the maximum exposure and brand connection possible during the LocWorldWide42 virtual conference.

Exhibit Registration Date/Time is to be announced. To ensure you get the latest updates regarding Visibility and Exhibitor opportunities please join our mailing list.

Download Visibility and Exhibitor Packages Information

Exhibitor and Sponsor Updates

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Exhibit Registration for LocWorldWide42 has now closed. Please contact Sarah if you have any questions

Exhibit Pricing: $2000 USD

Schedule Information:

  • Close of Exhibit Registration: Friday July 17, 2020
  • Deadline for completed Booth designs: Friday, July 17, 2020
  • Training Webinar for Exhibitors with iVent: WATCH RECORDING BELOW
  • Live Event:
    July 28 – Preconference Day: Hours 11:00-17:30 CEST. The platform will be opened at 10:00am CEST for exhibitors to make any last minute updates. LocWorld will publicize the start of platform access to other participants at 11:00am CEST
    July 29 – Main Conference Day 1: Hours 9:30 – 16:30 CEST
    July 30 – Main Conference Day 2: Hours 9:30 -17:00 CEST
  • Following the Live Event, recorded sessions and Solutions Square will be accessible to all attendees for two months
    End of hosting on platform and deadline for retrieving any data from platform: Wednesday, September 30, 2020

Please note: exhibiting companies will be listed in alphabetical order
(as per sample screen below)

iVent Online Platform:

To be introduced to the many features and practicalities that are possible with your booth, please watch this iVent Exhibitor Training Webinar (45 minutes) below.

Download iVent Exhibitor Pack
View iVent Platform Knowledge Base

If you would like to contact iVent, please write to exhibits@locworld.com and we can put you in touch.

Benefits You’ll Know from LocWorld:

  • LocWorldWide42 will have three and a half concurrent streams of sessions with regularly scheduled breaks. Sessions will have live Q&A.
  • Networking Area for attendees to connect with one another
  • Solutions Square for attendees to connect with exhibiting companies
  • All exhibiting companies will have their logo and company description listed on locworld.com

New LocWorldWide42 Benefits:

Multiple booth template options to pick from when designing your space.
Design your branding yourself or work with the iVent design team to brand your booth.
(Learn more about these options in this 8 minute video below)

Each booth includes:

  • Two free full conference registrations
  • Live chat as attendees visit; real-time visual booth attendance manifest
  • The ability to host pre recorded video (including on the initial screen of your booth)
  • Private meeting appointment system with live text, audio or video chat options
  • Discussion wall for posting with attendees
  • Social media integrations (LinkedIn, Facebook & Twitter)
  • ‘Contact us’ facility for when the booth is not staffed
  • Content areas for uploading what you’d like to share

Additional advantages include:

  • Event bag: Each attendee has a virtual event bag that they can use to download your content
  • Gamification: Each booth will be given a treasure hunt clue to be hidden amongst their booth information for attendees to find. Attendees must collect all clues to access the locked Treasure Chest – where more fun awaits
  • Two months of hosting on the iVent Platform following the event (through Sept. 30, 2020). During this time attendees can access the sessions, which will be recorded, and visit Solutions Square – where they can ‘away contact’ you to learn more about your company
  • LocWorld and iVent support throughout the entire process!

Exhibit Rules And Regulations

  1. Show Management. The exhibition is organized and managed by Localization World Ltd. Any matters not covered in these Rules and Regulations are subject to the interpretation of Localization World Ltd. and all exhibitors must abide by their decisions. Show management shall have full power to interpret, amend, and enforce these rules and regulations. Localization World reserves the right to reject any application that in its judgment is not appropriate for the LocWorld Conference and reserves the right to curtail exhibits or parts of exhibits that reflect against the character of the conference. Each exhibitor, for themselves and their employees, agrees to abide by the foregoing rules and regulations.
  2. Included in Exhibit Registration: Each exhibit registration comes with a company-branded logo with hyperlink on the exhibit hall page, logo placement on the page will be determined by alphabetical order of company name. Each virtual exhibit includes: space for branding, live chat features, meeting system, document & video uploads, and ‘away’ pinging; a company listing with link on locworld.com and two (2) free full conference attendee registrations. Additional attendee registrations are available through the regular attendee registration link.
  3. Design and schedule for hosting of exhibits: For the exhibit to be fully operational by the start of the event, design of the exhibit booth, meaning all desired modifications and uploads for each virtual exhibit, must be completed by ten days in advance of the event (Friday, July 17, 2020). All exhibits will be accessible to attendees on the event’s virtual platform for two months following the event (Wednesday, September 30, 2020), after which point the exhibit booth will be ‘dismantled’ and access to any booth data will have ended.
  4. Failure to Occupy Space. Exhibits that have not been propagated with an exhibiting company’s information by Wednesday, July 22, 2020 will be categorized as ‘not occupied’ and will be forfeited by the exhibitor. This space may be resold, reassigned or used by the exhibit management without refund.
  5. Rates, Refunds and Cancellation. Space will be rented at the rates listed on the official exhibit application. No application will be processed or space assigned without full payment. A full refund, minus a USD 50 processing fee will be made if written notice of cancellation is received by Localization World 60 days in advance of the conference. A 50% refund will be given if written notice of cancellation is received 30 days in advance. No refund will be given if notice of cancellation is received less than 30 days before the conference. If an exhibitor cancels or does not utilize their contracted booth space, the complimentary conference registration will be null and void. All cancellation requests must be submitted in writing to the LocWorld Exhibits Manager. Localization World, Ltd. reserves the right to cancel the conference without prior notice. Localization World, Ltd.’s liability is limited to a refund of the exhibit and related registration fees.
  6. Subleasing of Space. Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allocated.
  7. Sales. Any on-site selling must comply with all laws regarding taxes.
  8. Events. Any function, event or meeting sponsored by an exhibitor must be scheduled in advance through LocWorld and must not conflict with the conference schedule.
  9. Loss or Damage. Neither Localization World, its sponsors, their employees or agents will be responsible for any injury, loss or damage that may occur to the exhibitor or the exhibitor’s property. By agreeing to these terms the exhibitor releases Localization World, its sponsors, their employees and agents from any agreement to indemnify them against any and all claims for loss, damage or injury.
  10. Termination. If the conference is terminated due to picketing, strike, embargo, pandemic, injunction, act of war, act of terrorism, act of God, or a state of emergency declared by a government agency, the exhibitor waives any and all damages. Localization World may, after deducting all costs and expenses including a reserve for claims, refund to the exhibitor the prorated amount of all funds paid by the exhibitor.
  11. Use of platform. All exhibiting companies and their representatives are required to use the platform as intended.
  12. Data Use. Localization World is a GDPR-compliant company. By agreeing to these terms, you accept its privacy policy, and agree to use information you gather in GDPR compliance.
  13. Violations. Violation of any of these Rules and Regulations by the exhibitor or its employees or agents shall at the option of Localization World forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit all monies paid or due. Upon evidence of violation, show management may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages Localization World may incur thereby.

Contact. For questions or more information, please contact:
LocWorld Exhibits Manager
7601 Ganser Way
Madison, WI 53719 USA
Phone: (608) 826-5001 Fax: (608) 826-5004
Email: exhibits@locworld.com

Press And Marketing Toolkit

Your exhibit at LocWorld plays a vital role in showcasing your services to current and prospective clients. Increase your opportunity for increased returns on your exhibit investment and help grow the LocWorld community by encouraging your clients and colleagues to attend the conference.  Here are some simple tools to assist you in your marketing efforts.

Official LocWorldWide Exhibitor Banners

This set has been helpfully sized and labeled for general and specific social media use. Download your banner pack below which includes these options:

  • Banner Logo
  • LinkedIn
  • Instagram Story
  • Instagram Square
  • Facebook/Twitter
Download LocWorldWide42 Exhibitor Banner Pack

Social Media

Not sure where to start with social media? Here are a few tips to get you started – plus check out our selection of sample tweets and posts we’ve prepared in the event downloads.

Current Official Hashtags:

LocWorldWide42 – #LocWorldWide42

LocWorldWide43 – #LocWorldWide43

Quick Tips For Social Media Success

  1. Start your promotion as soon as you have your booth number! This will help build interest in your exhibit early, leading to greater interest by the time of the event.  You don’t need to post heavily early on, but it’s great to kickstart the excitement once your booth has been booked.
  2. Plan your social media presence at the event. Who will be working the booth? What will their roles be? How can they be involved in social media engagement?  Involve the whole team if possible!
  3. 1 month out – step up your promotion.  Start talking about what attendees can look forward to experiencing at your booth.  New products? Demos? Giveaways?
  4. Make sure you use the official hashtag!!  Each conference has it’s own special hashtag to make finding and re-sharing content easy for everyone.  Using the hashtag will ensure attendees will see your posts and our social media team can more easily support your promotional efforts.  All current official hashtags are listed above.
  5. Use a Social Media Dashboard.  Plan the bulk of your social media posts before even leaving the office, using a social media dashboard like Hootsuite.  This will save you a lot of time on-site.
  6. Don’t just rely on scheduled posts – live post as well. Posting as things happen will add some additional interest to your promotion and gives you more flexibility to capitalize on events that occur on the day.
  7. Be human and have a conversation.  Use a natural voice in your posts – it should feel like the booth staff are speaking to the audience, not some corporate announcement.  And make sure you reply to others posts when you can – remember, it is ‘Social’ media.
  8. Go multimedia. Use pictures and video, especially while on-site.  The more interesting you can make your posts – both content-wise and visually, the more effective with will be for you.