Assignment of Booth Space. Assignments will be made after receipt of the exhibit registration and payment on a first-come, first-served basis. The conference organizers, Localization World Ltd., reserves the right to reassign exhibit spaces at any time in the interest of creating a cohesive exhibit. Localization World reserves the right to reject any application that in its judgment is not appropriate for the LocWorld Conference.
Show Management. The exhibition is organized and managed by Localization World Ltd. Any matters not covered in these Rules and Regulations are subject to the interpretation of Localization World Ltd. and all exhibitors must abide by their decisions. Show management shall have full power to interpret, amend, and enforce these rules and regulations. Each exhibitor, for himself and his employees, agrees to abide by the foregoing rules and regulations.
Included in Booth Space. All booths include the exhibit space, a furniture package of a rectangle table and two chairs. A standard electrical connection and Internet access is also included. Each booth receives one complimentary full conference registration. Additional furniture, phone, etc. are not included and must be purchased separately by the exhibitor.
Installation and Dismantle of Exhibits. Installation and dismantling of the exhibit booth should be done only during the time indicated by show management according to the exhibit schedule. All booths must remain intact until the close of the event. Displays must be staffed during all regular exhibit hours. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours.
Failure to Occupy Space. Space not occupied by the opening of the exhibit hall on the first day of the conference, will be forfeited by exhibitors and their space may be resold, reassigned or used by the exhibit management without refund.
Rates, Refunds and Cancellation. Space will be rented at the rates listed on the official exhibit application. A full refund, minus a USD 50 processing fee will be made if written notice of cancellation is received by Localization World 60 days in advance of the conference. A 50% refund will be given if written notice of cancellation is received 30 days in advance. No refund will be given if notice of cancellation is received less than 30 days before the conference. If an exhibitor cancels or does not utilize their contracted booth space, the complimentary conference registration will be null and void. All cancellation requests must be submitted in writing to the LocWorld Exhibits Manager. Localization World, Ltd. reserves the right to cancel the conference without prior notice. Localization World, Ltd.’s liability is limited to a refund of the exhibit and related registration fees.
Contractor Services. An official contractor will provide all services in the exhibit area. Complete information, instructions and schedule of prices regarding, shipping, drayage, labor for installation and dismantling, etc. will be forwarded in an exhibitor manual. Under no circumstances will Localization World assume responsibilities for loss or damage to goods consigned to the official contractor.
Exhibit Displays. Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor. No signs or advertising materials, including handouts or marketing materials, shall be displayed outside the exhibit space. Localization World reserves the right to curtail exhibits or parts of exhibits that reflect against the character of the conference.